URGENT! Youth Organization Website

This website is very detailed. Please note that we are a charitable organization, so we do not have unlimited funds. PAGES - Get Help o C.H.A.T.S. (described below) o Advice (described below) o Crisis Center (described below) o Peer Counselling (described below) o Live Support (basic page) o Crisis Line (basic page) o Care Kits (basic page) o YouthWorks (basic page) o Student Center (basic page) o TeenZone (e-zine subscriber page) o Your Health (described below) o Your 411 (described below) o Your Voice (described below) - Give Help o Join the Team o P.A.S.S. o Donate - TF Info o Home (main page) o About Us (basic page) o The Team (list of every staff member and their position) o Contact Us o Photos (basic page to show photos of TF events) o Press/Publicity (basic page) o Sponsors/Links (basic page) o Testimonials (basic page) o FAQ (basic page) o Disclaimer (basic page) REGISTRATION FORM - First Name * - Last Name - Age (must be at least 12 years of age) * - Birthday * - Gender * - City * - State/Province * - Country * - Keep location anonymous option (can be changed later on) - Email * - Keep email anonymous option (can be changed later on) - Desired Username * - Password * - Reminder Question - Security Code * - Submit Button - Email confirmation required LOGIN - Username - Password - Forget login information link MY PROFILE - Picture upload capability - Edit profile link - Username - Name - Age - Gender - Location (if allowed) - Email (if allowed) - Homepage - Hobbies - Favorites - Member Since (date and time) - Current time in user’s location - Personal tag board/shout box GENERAL MEMBER PAGES - Find Users: form should include: o Name o Username o Age Range o Gender o Email Address o Location o List only members with a picture option o Keywords o Results per page option o “Find Users” submit button. o A list should appear for all members that match their criteria - My Advice o List advice request/crisis request with replies. The original request, with the case number, should be listed here as well as what their advice request was. Directly beneath it should be the advice given to them from each Advisor. o User can choose to delete the case, however, cases not deleted within 30 days (one month) will automatically be deleted from the database. STAFF MEMBER PAGES - Responsibilities (lists responsibilities for each position) - Code of Ethics (basic page) - Staff Email: form to include: o Complete list of staff. User can choose to send to All Staff, Departments/Positions, or staff members individually o Messages get sent to the email addresses the staff members have on file. o Staff News (basic page) o Staff Resources (basic page) o Meeting (chat program needed) o Advice Cases (for Advisors only) o Crisis Cases (for Crisis Workers only) o Live Support (basic link to outside program) o PC Sessions (for Peer Counselors only – list the pc requests as delegated to them) o Assignments (list assignments delegated to the staff member) o TeenZone subscribers (for Brynn only) § List email addresses of those subscribed to the e-zine. o Admin page (for Brynn only at this point) CHATS - Basic page with information. - Calendar program showing which dates we are available, which are booked, etc. - Pop up window on click OR the ability to click arrows and have more text show. This will show detailed information. User can choose to see it or hide it. - Pop up window on click for booking form. Form will include the following: o Name of Company / Group / School / Organization o Address Line 1 o Address Line 2 o City / Town o Province / State o Zip / Postal Code o Country o Phone Number o Email Address o Person to Contact o Requested Booking Date (mm/dd/yyyy) o Please check which program(s) you are interested in (Motivational, Educational) o Please tell us what you are looking for in the program(s) you have selected § Note: We will customize a program for you to benefit your group if we have not listed what you are looking for. o Have you read through our contract? (Yes / No) o Submit button o Form will be sent to ADVICE FORM - User must be registered - Choose to be anonymous if desired - Area for problem - Send button - Advice request appears in the “Advice Cases” link for Advisors ADVICE CASES - Show case numbers and date of cases submitted - When clicked, show: o Case number o Name or anonymous, if chosen o Age o Problem o Send button, “Ignore” button, and “Cannot Complete” button CRISIS FORM - User must be registered - Name - Age - Location - Problem - Send button - Crisis support request appears in the “Crisis Cases” link for Crisis Workers CRISIS CASES - Show case numbers and date of cases submitted - When clicked, show: o Case number o Name o Age o Location o Problem o Send button, “Ignore” button, and “Cannot Complete” button PEER COUNSELLING - Basic page with information. - Form to book a peer counselor. Form to include: o Name o Age o City / Town o Province / State o Country o Requested Session Date (mm/dd/yyyy) § Please allow 24 hours notice. o Requested Session Time (field for hour, field for minutes, radio button for am/pm) o Brief description of reason for booking a peer counseling session: o Submit button o Form gets sent to VOLUNTEER INFORMATION & APPLICATIONS - Applications appears in the Admin section under “Volunteer Applications” - Join the Team section o List volunteer opportunities in each category § All Ages (13+) § Junior (16+) § Senior (18+) o When volunteer/job is clicked on, show: § Description and qualifications § “Apply Now” button and “Go Back” button - Application Form o User must be registered o List volunteer policies and application process o Form fields as follows: § Why do you want to be a part of Teen Force? § Why have you chosen the position you are applying for? § What qualities will you bring to the team? § Are you already a part of the Teen Force team? If so, what position(s) do you currently hold? § Our application process requires that your formal application arrives at our office no later than three (3) weeks from the time we receive your online application. When should we expect your application to arrive? § Sample question… § Did you read and understand our policies? § Send button, Cancel button § Upon sending the application, a pop up notification should inform them to print, fill out, and mail the formal application to our office. Upon clicking on “Ok” to the prompt, they will be taken to the formal application. YOUR 411 / YOUR VOICE / YOUR HEALTH - Your 411 = articles in different categories o Categories are as follows: § Family/Friends § School § Dating & Relationships § Drugs/Smoking/Alcohol § Eating Disorders § Rape & Abuse § Life § Computers/Internet § Religion § Alternative Lifestyles § Jobs/Working § Sex § Misc. - Your Voice = creative works and personal stories submitted by teens o Categories are as follows: § True Stories § Fictional Stories § Lyrics § Poetry § Embarrassing Moments o Include a form at the end for teens to submit their stories, which appears in the Admin section. The form should be as follows: § Name § Age § Location § Work(s) Cited (if any) § Category § Title § Complete, Proof-Read Submission § Send button - Your Health = health articles in different categories o Categories are as follows: § Physical Health § Mental Health § Sexual Health § Nutrition & Exercise ADMIN SECTION - Available only to Brynn. - Links to access: o Editing pages o Volunteer applications o PC Appointment Requests o Case statistics o Site statistics o Login statistics o Project/Assignment forms o Project/Assignment status o Project/Assignment statistics ADMIN SECTION BROKEN DOWN - Editing Pages o Articles, etc. that are added and submitted should be viewed here. Articles and such can be written and added here, edited, and deleted. Categories can also be added here. (Your Voice submissions) o If a new submission has arrived, this will show here with the ability to edit, add, and/or delete it. Adding it should include which category/page/section it will be added to. o Job applications can be added, deleted, and edited here. The form to add/edit a form should include: § Job name § Job category (all ages, junior, senior) § All fields for the application form that can be edited § Save and Cancel buttons - Volunteer Applications o Submitted volunteer applications should be available in the Admin section. The completed application forms should each have an application number assigned to them as well as the date they were submitted. Upon clicking on the application number, the full application should be shown. o There should be an Accept & Decline button at the end of each application form. o By clicking “Accept” the person will be a part of the team and have access to staff-only sections of the website as well as the section(s) pertaining to the position(s) they were accepted for (example: Advisors will get a link to Advice Cases whereas an Article Writer would not). An automatic email will be sent to the applicant letting them know they were accepted. o By clicking “Decline” the application will be deleted from the database and the applicant will receive an automatic email. - Case Statistics o This will list each Advisor & Crisis Worker and all cases (crisis and advice) that have been completed, ignored, or not completed. Beside each name will have columns: § Completed (when they actually reply to a case) § Ignored (when they do not complete a case because of irrelevance) § Incomplete (when they cannot complete a case due to other factors) - Site Statistics o This will show how many hits we have had during the day, week, month, and year. It will also list referral hits and how many times someone has used that referral link to get to our website. There should be a Reset button to reset the statistics when needed. - Login Statistics o This will show all staff members in one list and general members in another list (all registered members). The columns should be: § Username § Last IP § Last Login § Amount of times they have logged in o Members who have not logged in within 3 months should be automatically emailed a “we miss you” message. - Project/Assignment Form o This form will include: § A drop down list of all staff members, separated by volunteer/job position § The drop down list should allow you to choose whether to send to all staff, just certain departments, or a staff member individually. § Date assignment was delegated § Date assignment is due § Approximate time assignment should take in hours § Priority (low, medium, high) § Title of assignment § Description § Delegated By § Send button o This form will be send to the Admin section. A copy of the assignment (not editable) will be sent to the staff member’s “Assignments” link. - Project/Assignment Status o This will have listed each assignment. Each assignment should have its own number. Upon clicking on the assignment number, the assignment should show in detail. o It should be editable by clicking an “Edit” button. o It should show the status of the project (in progress, late) o A button should be at the bottom, “Completed.” Upon clicking this button, the assignment will disappear from the assignment link as well as the Admin assignment status link. o There should also be an “Incomplete” button. Upon clicking, the assignment will also disappear from said links as well as be logged in the statistics section. o The completion of the assignment will be recorded in the Project/Assignment Statistics link. - Project/Assignment Statistics o This will list each staff member. The columns will be: § Completed § Late § Total Completed (Completed + Late) § Incomplete