Short-term Rental PMS with API Integration

Property Management System (PMS) Development with Multi-Platform Integrations ________________________________________ Project Overview We aim to develop a robust and comprehensive Property Management System (PMS) focusing on multi-platform integrations and process automation. The system should enable efficient property management, with real-time synchronization across major booking platforms. ________________________________________ Main Objective Create a PMS that unifies and simplifies short-term rental property management by automating processes and centralizing all operations within a single platform. ________________________________________ Key Integrations 1. Airbnb o Bidirectional Synchronization o Specific Features:  Automatic calendar updates  Price synchronization  Message management  Photos and descriptions updates  Amenities management  Review system  Smart Pricing integration  Instant Booking  Cancellation policies 2. [login to view URL] o Channel Manager Integration o Specific Features:  Availability management  Rate synchronization  Promotions system  Genius Program  Platform-specific policies  Commissions management  Review system  Payments and statements 3. VRBO o Full API Integration o Specific Features:  Calendar synchronization  Price management  Content updates  Property policies  Message system  Booking management  Owner programs  Protection and insurance 4. Hopper o Modern API Integration o Specific Features:  Availability synchronization  Price Freeze integration  Dynamic pricing system  Content management  Platform-specific policies  Booking system  Carryover ________________________________________ Essential System Features Property Management • Full property registration • Amenities management • Access control and passwords • Photo and document management • Maintenance and tasks • Reports and analytics Automation • Automatic platform synchronization • Price updates • Availability management • Notifications and alerts • Automated reports Operational Management • Cleaning system • Preventive maintenance • Access control • Supplier management • Cost control User Interface • Responsive design • Customizable dashboard • Unified calendar • Reporting system • User and permission management ________________________________________ Technical Requirements Development • Scalable architecture • RESTful APIs • Robust database • Caching system • Error handling • Logging and monitoring Security • Strong authentication • Role-based access control • Encryption of sensitive data • Automatic backups • LGPD compliance Performance • Fast response times • Resource optimization • Horizontal scalability • Load balancing • CDN for static content ________________________________________ Project Expectations • Robust and reliable system • Intuitive interface • Complete documentation • Technical support • User training • Continuous updates and improvements ________________________________________ Desired Differentiators • Experience with Channel Managers • Knowledge of platform APIs • Familiarity with hosting systems • Process automation expertise • Development of scalable systems Technical Specification: Property Management Module ________________________________________ 1. Overview The Property Management Module is the core of the PMS, responsible for complete property management and its integration with multiple booking platforms. ________________________________________ 2. Integration Interfaces 2.1 Supported Platforms • Airbnb • [login to view URL] • VRBO • Hopper • Own website • Partner websites 2.2 Synchronization Requirements • Bidirectional data synchronization • Real-time updates • Field mapping between platforms • Handling unsupported fields on each platform • Logging system for tracking changes ________________________________________ 3. User Interface 3.1 Main Properties Page • Top Filters: o All Properties o Active Properties o Inactive Properties • View Options: o List View (Rows and Columns) o Card View • Main Features: o "Column Choice" button for customizing visible columns o "Edit" button for individual editing o "Edit Multiple Properties" button with bulk modification alert o Occupancy status color indicators:  Red: 0-30%  Yellow: 31-60%  Green: 61-100% 3.2 Detailed Property Page Organized in sidebar tabs: • 3.2.1 General Information o Owner details o Full address o Property type o Listing type o Structural information:  Number of floors  Unit floor  Elevator  Year built  Property size o Room and bathroom configuration o Common areas and main amenities o Location map • 3.2.2 Rooms o Individual room management o Bed specifications o Guest capacity o Specific amenities o Bathroom links o Field customization • 3.2.3 Amenities o Categorized by area o Compatibility with Airbnb categories o Customizable amenities system o Option to show/hide unavailable items o Detailed descriptions when applicable • 3.2.4 Codes and Passwords o Top editing interface o Pre-defined fields:  Access codes  Wi-Fi passwords  Security codes  Amenity codes o Notes and observations system o Multiple codes per item o Links to service providers • 3.2.5 Utilities/Services/Providers/Legal Organized in subgroups: o Utilities o Services o Providers o Legal documentation Each item includes: • Service type • Provider information • Contractual data • Key dates • Payment method • Attachments and documentation ________________________________________ 4. Data System 4.1 Data Structure • Entity relationships • Mandatory fields • Customizable fields • Versioning system 4.2 Synchronization • Priority rules • Conflict handling • Automatic backup • Modification history 4.3 Security • Role-based access control • Change logs • Sensitive data protection • LGPD compliance ________________________________________ 5. Additional Features 5.1 Help System • "Learn" button in each section • Tutorial videos • Contextual documentation • Usage tips 5.2 Reports • Occupancy • Performance • Maintenance • Financial 5.3 Customization • Custom fields • Customizable business rules • Configuration templates • Custom automations Note: We have much more comprehensive documentation